Organizing a poster session
Yesterday (June 17th, 2015) we organized the 1st students poster session of the Python Programming for Biologists course in Tel-Aviv University. In the poster session, the students presented the research they did using things they learned during the course (sequence data analysis, mathematical modeling of population dynamics, statistical analysis and visualization of data). They all did real research, related to their own research programs as graduate students.
The session was a lot of fun and very successful, I believe. Many other grad students arrived and some faculty too. The pizza and soft drinks, genereously sponsored by Continuum Analytics, were very helpful in that sense!
- The students did an incredible job, really good posters under a limited time table - some just started learning Python in March and most decided on what they will do for the poster in late April.
- A lot of people came - faculty and grad students - so I’m guessing we did good advertising with posted ads and emails.
- The pizza probably helped too!
- We remembered a few hours before that we need pins to attach the posters to the boards, that we need numbers to mark the posters to the judges, and that we need judge forms to make it easy for the judges to mark the grades.
- The corridor in which the session was held had no AC, for some reason. The temperature outside was ~30 celcius, so that was a problem.
- The janitors brought a table for the refreshments and a water heater, but we didn’t know or we forgot they don’t bring coffee, tea, sugar, milk or cups. So no hot drinks were served. Then again, the AC didn’t work, so that wasn’t so bad…
- We forgot to bring cups for the drinks. The pizzeria agreed to bring some, but it wasn’t enough.
- We had enough judges but we only divided the posters between them in the beginig of the session. So instead of walking around, talking to people and looking at posters, we were busy with that.
- We forgot to tell the students that they can leave after a certain hour. At some point I realized they were waiting for us to tell them to go home.
- Not enough pizza - or too much advertising.
- Continuum paid for the pizza and said they will send some advertising material and stickers, but they didn’t arrive in time.